Administrative Specialist (m/f/d) – Part-Time

For our growing company in Zurich, we are looking for a structured, proactive and reliable Administrative Specialist (m/f/d) who will actively contribute to our daily operations and play a key role in ensuring smooth processes within our practice.

The position can be arranged flexibly on a part-time basis. Job sharing models are also welcome.

• Organising and coordinating the overall day-to-day operations of the practice
• Welcoming and supporting our patients, including appointment scheduling and management
• Managing phone and email correspondence
• Acting as an interface between patients, the therapy team and external partners
• Providing administrative support to our interdisciplinary team in daily operations
• Handling billing as well as maintaining and managing patient data
• Ensuring efficient processes and actively contributing to process improvements
• Supporting the ongoing development and professionalisation of our organisation

• Completed commercial training or relevant experience in an administrative role
• Structured, independent and responsible working style
• High level of initiative and motivation to drive tasks forward
• Strong organisational and prioritisation skills
• Friendly, professional appearance and strong service orientation
• Confident use of common IT systems
• Discreet and responsible handling of sensitive data
• Experience in the healthcare sector is an advantage, but not required
• Very good German and English skills, both written and spoken (additional languages are a plus)
• Team-oriented, solution-driven mindset and enjoyment of working in a dynamic environment

• Modern working environment in a central Zurich location
• Open and appreciative company culture with short decision-making paths
• High level of ownership and real responsibility in daily operations
• Close collaboration with a committed, interdisciplinary team
• Opportunity to actively shape and further develop structures and processes
• Dynamic environment with a start-up mindset and high quality standards
• Flexible working models including part-time and job sharing
• Possibility of working from home (depending on role and responsibilities)
• Regular team events and a strong team spirit